At RTI Scheduler, we are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services, including scheduling tools, interviews, notifications, and related features (collectively, the “Services”).
By accessing or using our Services, you agree to the terms of this Privacy Policy. If you do not agree, please do not use our Services.
Information We Collect
a. Personal Information You Provide
We may collect personal information that you voluntarily submit, including:
- Name
- Email address
- Phone number
- Organization or company name
- Job title
- Calendar account details (when you connect calendars)
- User-generated content (notes, interview feedback)
b. Automatically Collected Information
When you use our Services, we may automatically collect certain technical and usage data, such as:
- IP address
- Browser type and version
- Pages visited
- Time and date of access
- Device information
- Cookies and similar tracking technologies
c. Calendar and Scheduling Data
If you choose to integrate your calendar (e.g., Google Calendar, Outlook), we may access:
- Available time slots
- Event titles and locations
- Scheduling metadata
This information is used only to enable real-time scheduling functionality and is not stored beyond what is necessary to provide the Services.
How We Use Your Information
We use collected information for purposes including:
- Providing, maintaining, and improving the Services
- Enabling real-time interview and meeting scheduling
- Sending confirmations, reminders, and notifications
- Managing account access and support requests
- Communicating updates, news, and marketing (with consent)
- Detecting, preventing, and addressing technical issues
- Complying with legal obligations
How We Share Your Information
We may share your information in the following circumstances:
a. Service Providers
We work with third-party vendors that help us operate, maintain, or improve the Services (e.g., calendaring integrations, analytics, notifications). These providers are authorized to use your information only as necessary for the Services.
b. Legal Compliance
We may disclose information if required by law, regulation, legal process, or government request.
c. Business Transfers
In connection with a merger, acquisition, restructuring, sale of assets, or bankruptcy, your information may be transferred as part of the transaction.
d. With Your Consent
We may share information for purposes disclosed at the time you provide consent.
Cookies and Tracking Technologies
We and our service partners use cookies, pixels, and similar technologies to collect usage and performance data. Cookies help us:
- Improve website functionality and performance
- Remember user preferences
- Analyze how users interact with our Services
You can manage cookie preferences through your browser settings.
Data Security
We implement technical and organizational measures designed to protect the confidentiality, integrity, and availability of your data. However, no method of transmission or storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security.
Data Retention
We retain your information only as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required by law or permitted by legal authority.
Your Rights
Depending on your jurisdiction, you may have rights regarding your personal information, including:
- Access to your data
- Correction of inaccurate information
- Deletion of your data
- Objection to or restriction of processing
- Data portability
To exercise any privacy rights, please contact us at the details below.
Third-Party Links
Our Services may contain links to third-party websites or services that are not controlled by us. This Privacy Policy does not apply to third-party sites. We encourage you to read the privacy policies of every website you visit.
Children’s Privacy
Our Services are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we collected such information, please contact us to request deletion.
Changes to This Privacy Policy
We may update this Privacy Policy at any time. When changes are made, we will revise the effective date at the top and may provide additional notice (such as email notification). Your continued use of the Services after changes constitutes acceptance of the revised policy.